Last Date Updated: October 10, 2020
GOVERNING RULES AND POLICIES FOR COMMUNITY MEMBERS
This document is an evolving framework that is subject to change at any time at the instance of AISTIPHI and upon recommendation of community members. Published updates are immediately communicated to members.
1. VIGILANCE AND FRAUD AWARENESS
Neither AISTIPHI nor AISTIPHI’s partners WILL EVER approach a member organization or the public to SOLICIT FUNDS for a social cause or purpose. Members are encouraged to be vigilant against potential fraud and misrepresentation and to report any appearances of fraud to the appropriate authorities.
2. MEMBER SUBSCRIPTION
Community members pay annual subscription rates based on their member class. Subscription is due on December 1 of each year for the next membership year. For example, subscription for Membership Year 2021 is due December 1, 2020. On February 1, unpaid member accounts are automatically frozen. There will be a fee of $50 to unfreeze an unpaid member account. A member account that is outstanding for three months will be deactivated and cannot be unfrozen. Deactivated members need to reapply in order to join the community.
3. MEMBER CLASS
New members are required to join the community at one of four member-class levels namely Crystal Pride, Grand Rise, Star Royale or Legacy Gold. Prospective members must ensure that their selected member class matches their CSR Philanthropy and Social Investment profile. Every two years, AISTIPHI reviews CSR interventions reported by members and assesses whether each member is eligible to remain at their existing member class. AISTIPHI reserves the right to adjust and reassign members upwards or downwards to their appropriate class levels. Members can appeal a member-class adjustment/reassignment decision by submitting it in writing to the Chancellor. The Chancellor’s decision is FINAL and may not be appealed.
4. CORPORATE ROLL CALL
A roll call of corporate community members is held twice every membership year on January 5 and June 5. The purpose is to update the community register, inform the public about corporate members in good standing, pass on new information and remind members of their commitments. Responding to the roll call is required.
5. RECORDING CSR & SOCIAL INVESTMENT INITIATIVES
Members are required to submit succinct reports of their CSR initiatives and activities in real time to the Chief Editor for validation and publication in the Aistiphi Gazette. This is a core part of AISTIPHI’s National CSR Registry and Archiving Service. There is no charge for members. It is the obligation of members to submit entries on time and in real time. As a matter of principle, back-dated submissions are not allowed.
6. DILIGENCE & GOOD FAITH
For the purposes of trust and integrity of BOTH the Aistiphi Business League Community brand and the brands of respective members, ALL reporting of CSR initiatives must be done with due diligence and in good faith. Members will not submit misleading or false information in submitted reports of CSR activity or initiatives. Each instance of material misrepresentation and knowingly misleading or false information by members will be shared with the Community and the general public and sanctioned with a $100 penalty, which will be followed by suspension of the member should the practice persist.
7. BENEFICIARY ACCOUNTABILITY TO CORPORATE MEMBERS
A goal of the Aistiphi Business League and Philanthropy Space is to enhance beneficiary due diligence and accountability in the use and management of charitable corporate resources. To this end, all members provide FULL AUTHORITY to AISTIPHI to undertake good faith and due diligence audits of beneficiaries at any time to ascertain the physical state and the state of use, care and management of infrastructure, equipment and resources provided by members of the Aistiphi Business League to beneficiary institutions and communities.
8. CORPORATE MEMBERS ACCOUNTABILITY TO BENEFICIARIES
Members of the Aistiphi Business League will be accountable to beneficiaries of their corporate philanthropy and social investments. ALL MEMBERS are REQUIRED to delineate between pure sales and marketing campaigns and actual respectful and responsible assistance interventions. As a matter of principle, a crossover of the two is not allowed. Respectful engagement, participation and consultation of beneficiaries are basic requirements. So is cultural sensitivity, savvy communication and socio-cultural and political awareness.
9. SHARED COMMUNITY BRANDING
AISTIPHI is responsible for promoting the shared community brand of the Aistiphi Business League. This includes communicating to the public about the promise and accomplishments of members and the community. In furtherance of this responsibility, AISTIPHI reserves the right to use textual information, photos, videos, audio recordings and other files shared with by members on the community platform or through AISTIPHI’s engagement with members. AISTIPHI will not require members’ permission to use these resources.
10. AISTIPHI’S DUTY TO REPORT
As a research, community-outreach and public interest organization, AISTIPHI is obligated to report to institutions and agencies with jurisdictional and regulatory oversights. AISTIPHI has a duty to report fraud, abuse and criminal activity encountered in the course of coordinating the Aistiphi Business League and other initiatives within the Philanthropy Space framework.
11. EXITING COMMUNITY
Members may freely exit the Aistiphi Business League Community at any time. Exited members will no longer have a membership profile on Philanthropy Space, which means all records of CSR Philanthropy held in their profile would be orphaned. AISTIPHI will not expunge CSR records of exited members. Rather, AISTIPHI will retain such records and assign them to the Editor. An exited member who rejoins the community at a later date may request a transfer of their past CSR records to their new member profile. The transfer will be processed for a fee equivalent to the cumulative subscription fees that would have been paid had the returning member not left the community.
12. COMMUNITY GOVERNANCE & AUTONOMY
While AISTIPHI has oversight and governing authority over the Aistiphi Business League, the community is designed to be autonomous in determining its internal structures and in charting the shared directions and interests of members. AISTIPHI lays out the broad framework of governance. Community members have the freedom to determine how that framework is operationalized. There will be an elected National President, Vice-President, Convenor General, Treasury Secretary and other officers as community members find necessary. Community members will also establish governing structures at the regional and district levels to broaden the reach and participation of businesses in the Aistiphi Business League.